Table of Contents
- 1 What is Sorn system of records notice?
- 2 What is a DoD Sorn?
- 3 Which of the following guidelines should be used when drafting a Sorn?
- 4 What is the purpose of a Sorn?
- 5 What is a Privacy Act system of records notice?
- 6 What is SORN for?
- 7 When is a system of Records Notice ( Sorn ) not required?
- 8 When do I need a SORN for a personal identifier?
- 9 Why is a SORN published in the Federal Register?
What is Sorn system of records notice?
A system of records is a group of any records under the control of any agency from which information is retrieved by the name of the individual or by some identifying number, symbol, or other identifier assigned to the individual. This notice is generally referred to as a System of Records Notice or SORN.
What is a DoD Sorn?
About SORNs The DoD publishes in the Federal Register a system of records notice (SORN) of all SORs being maintained on individuals who are citizens of the United States or aliens lawfully admitted for permanent residence. The ‘system name’ reasonably identifies the general purpose of the SOR.
Is a Sorn required?
A SORN is required under the Privacy Act when federal agencies store and retrieve information by name or a personal identifier from paper records or electronic systems under their control.
Which of the following guidelines should be used when drafting a Sorn?
Remember the audience: The SORN should be written in a manner that allows the public to understand the records being described. Use plain English: Use words, phrases, or names in the SORN that are readily known to the average person. Explain acronyms: Spell out each acronym the first time it is used in the document.
What is the purpose of a Sorn?
The SORN is a formal notice to the public published in the Federal Register that identifies the purpose for which Personally Identifiable Information (PII) is collected, from whom, what type, how information is shared, and how to access and correct information maintained by the agency.
What is Sorn and Pia?
A SORN is not a PIA. The e-Government Act of 2002 requires Army Activities to conduct a PIA before developing or procuring IT systems, or initiating projects that collect, maintain, or disseminate Personally Identifiable Information (PII) from or about members of the public.
What is a Privacy Act system of records notice?
Privacy Act systems of records notices (SORNs) The Privacy Act requires that a notice describing each system of records proposed for establishment by a Federal agency be published in the Federal Register for review and comment by the public and other interested parties.
What is SORN for?
SORN stands for Statutory Off Road Notification and lets the Driver and Vehicle Licensing Agency (DVLA) know that you’re registering a vehicle as off the road. Declaring your vehicle off road with a SORN means you’ll not be able to drive or park it on a public road.
What types of records are covered under the IHS Privacy Act system of records for medical records?
The Privacy Act only applies to Government records that:
- contain information on individuals;
- are maintained by a Government agency or its contractors in a system of records; and.
- are retrieved by a personal identifier, such as a person’s name, Social Security Number, medical record number or other unique identifier.
When is a system of Records Notice ( Sorn ) not required?
When is a System of Records Notice (SORN) not required? A SORN is not required when one or more of the following applies: The information collected is not considered a record as defined by the Privacy Act The records are not retrieved using a personal identifier
When do I need a SORN for a personal identifier?
A SORN is required when all of the following apply: Records are maintained by a Federal agency The records contain information about an individual The records are retrieved by a personal identifier
When is a SORN not required under the Privacy Act?
A SORN is not required when one or more of the following applies: The information collected is not considered a record as defined by the Privacy Act What is considered an “exempt” System of Records? The Secretary of the Army, or a delegated representative, may exempt Army system of records from certain requirement of the Privacy Act.
Why is a SORN published in the Federal Register?
A SORN is published in the Federal Register to: Prevent the creation of a system of records without first giving individuals an opportunity to review and comment on the purpose and routine uses for which their Personally Identifiable Information (PII) is collected, and