What does a personnel file contain?

What does a personnel file contain?

Personnel files usually contain documents that the employee has already reviewed and so he or she is familiar with their content. This includes documents such as job applications, performance evaluations, letters of recognition, training records, and forms that relate to transfers and promotion.

What are examples of personal files?

Examples of these are letters, emails, diaries, photographs and daily planners. Personal records also include things like student identification cards and drivers’ licenses. Dance cards, in which people kept a record of their dance partners at various social events, could be considered a type of personal record.

What goes in a confidential personnel file?

Summary: A staff employee’s confidential file contains documents not directly related to the employee’s job and may contain personal information. The confidential file is part of an employee’s personnel record.

What is a personal file?

Definitions. Personal File. the Employer file which contains information relevant to individual employees and to their employment.

Are personnel files confidential?

California law requires all employee personnel files and records be sufficiently protected from third party disclosure. The employer should take care to ensure confidentiality of employee records at all times.

What should not be included in a personnel file?

Examples of items that should not be included in the personnel file are:

• Pre-employment records (with the exception of the application and resume)
• Monthly attendance transaction documents.
• Whistleblower complaints, notes generated from informal discrimination complaint investigations, Ombuds, or Campus Climate.

Is personal or personnel file?

Keep this in your personal file. Personal is an adjective meaning “of, relating to, or affecting, the person.” Personnel is a noun referring to people themselves or a collection of people.

Are personnel files public record?

“Although reclassification may be embarrassing to an individual…in California, employment contracts are public records and may not be considered exempt… The letters were memoranda of [employee’s] appointment to a position and the rescission thereof; they therefore manifested his employment contract.

What type of information is in your personnel record and who has access to it?

The personnel file is the employees and the employers complete record of their relationship together. It contains a history from job application right the way through to the exit interview, termination of employment or even retirement. Needless to say, the personnel file is highly confidential.

What kind of documents are in a personnel file?

This includes documents such as job applications, performance evaluations, letters of recognition, training records, and forms that relate to transfers and promotion. The fundamental principles and questions to consider when filing any document in an employee personnel file are these.

What are the different types of official records?

Record (Official Record) Any papers, books, photographs, magnetic tapes, machine readable materials, microfilm, or other materials which document official actions, decisions, policies or procedures. This includes records that: Protect the legal, financial, and other rights of the Government and its citizens;

What are personal papers and what are Federal Records?

If kept there, such personal papers must be clearly designated as such and maintained separately from Federal records and nonrecords. Personal papers are documentary materials belonging to an individual that are not used to conduct agency business.

What are the different types of records management?

Records Management Record Types. 1 Record (Official Record) Any papers, books, photographs, magnetic tapes, machine readable materials, microfilm, or other materials which document 2 Electronic Record. 3 Non-Record. 4 Personal Papers. 5 Permanent Records.